Cuban and Haitian Entrant Resettlement Program
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
(1) To provide primary resettlement services to Cubans and Haitians, paroled into the United States by the Department of Homeland Security (DHS) for humanitarian reasons and; (2) to provide secondary resettlement assistance to Cuban and Haitian entrants living in south Florida whose initial resettlement did not lead to their achievement of economic self-sufficiency.
Possible uses and use restrictions...
Assistance is limited to Cuban and Haitian entrants as defined in the authorizing Act. Federal policy governs further eligibility factors. The scope of services for which funds are available to grantees, or cooperative agreement recipients, are defined in program announcements published in the Federal Register dated March 9, 1981, January 5, 1983, July 5, 1985, April 12, 1988, June 26, 1989, and January 5, 1995.
Who is eligible to apply...
Public or Private, nonprofit organizations or agencies, and under certain conditions for-profit organizations, agencies, or institutions.
Persons for whom assistance is authorized through resettlement programs are limited to Cuban and Haitian nationals who possess documentation as described in Title V of the Refugee Education Assistance Act of 1980 (Public Law 96-422). This program is excluded from coverage under OMB Circular No. A-87.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
In response to program announcement and upon submittal of competitively acceptable proposal and standard Form 424 (Federal Assistance Applications) by an eligible nonprofit or for- profit organization, the grantee is eligible for Federal funds to be expended on behalf of the entrant(s) assigned to them. This program is subject to the provisions of OMB Circular Nos. A-110, A-122, A-133 and FAR. 32.1.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Applications will be reviewed and evaluated by a panel of experts in the fields of social service delivery and refugee/ entrant resettlement. Evaluation is based upon weighted evaluation criteria that are detailed in the Federal Register Program Announcement. Each proposal is completely reviewed, evaluated and ranked according to the weighted criteria published in the program announcement. The review panel will make recommendations to the Director, Parole and Humanitarian Assistance Branch (PHAB), Office of International Affairs (OIA), U.S. Immigration and Customs Enforcement (ICE) who makes the final determinations regarding funding. Upon approval, Assistance Awards (AA) are sent to grant/cooperative agreement recipients. Three copies of the AA must be signed by the duly authorized representative and returned to The Federal Emergency Management Agency (FEMA), Grants Management Branch (GMB)
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Proposals submitted in response to program announcements are reviewed and paneled soon after the closing date.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
When funding is available applications approved for funding will be considered for funding as soon as possible after the closing date, usually 3 months.
Preapplication coordination is not required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. This program is excluded from coverage under OMB Circular No. A-102.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
A grant or cooperative agreement may be amended in order to extend the program and budgetary period if funds are available and the proposed amendment does not represent a substantive deviation from previous services or costs. Applications may also be renewed through the competitive process after the end of the program period.
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Cuban and Haitian nationals who meet the definition of entrant set forth in Title V, Section 501(e) of Public Law 96-422.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
Financial assistance ranges up to $4.5 million for a primary resettlement project.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Grants) FY 03 $7,500,000; FY 04 est $9,500,000 and FY 05 est $9,000,000.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Projects funded in the past have included services to eligible Cubans and Haitians paroled from DHS custody. These services include resettlement in various parts of the United States and assistance with housing, basic necessities and employment.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
For fiscal year 2004, it is estimated that 19,000 Cuban and Haitian entrants will be served. In fiscal year 2003, the program served over 12,000 Cuban and Haitian entrants.
Criteria for selecting proposals...
Per the program announcement published in the Federal Register soliciting applications: after consultation with members of the staff of OIA/PHAB and other experts in related fields or ad hoc groups, as deemed necessary, the Director of PHAB will approve the award of grants and cooperative agreements which best promote the primary and secondary resettlement purposes of this program. The Director, PHAB will consider the following factors: (1) Organizational and Financial History: (a) Organizational history - philosophy, government mechanism, senior board members, personnel, and members; (b) Financial history - IRS tax status, financial management system, audit history, previous Federal program/projected funds, current funding source; (2) Agency Associations: (a) Experience with volunteer agencies; (b) Experience with social services delivery systems - subcontracts with State and municipal agencies, membership on governmental service boards, association and/or affiliation with other nonprofit or related organizations and groups; (3) Program and Services History: (a) Understanding of service issues and population; (b) Previous refugee services experience; (c) Current program focus - direct services, information and referral activities, counseling/crisis intervention; (d) Current and potential volunteer assistance; (e) Project growth; (4) Resettlement plan: (a) Program specifics - numbers of refugees to be settled, duration of program; (b) Program strategy - employment/training, housing/household goods, clothing, health care, 5. English as a Second Language education, acculturation/counseling, transportation services, crisis intervention, follow-up; (c) Sponsorship breakdown plan; (d) Networking and coordination with on-going State and municipal service systems; (e) Program organization - staff organization/management, staff experience, extent of participation by volunteers; (5) Financial Management Plan: (a) Per capita cost; (b) Administrative costs; (c) Direct service cost categorized. The Director, PHAB will also consider the results of the applications review conducted by panels of experts in the field of primary and secondary resettlement of Cubans and Haitians or in the field of social services. These panels will use the following weighted criteria to evaluate the proposals: A. The qualifications of the applicant organization or agency and the local organization if applicable, with respect to: 1. Demonstrated experience in the resettlement/placement of or provision of services to Cuban/Haitian entrants or other Nationalities; and, 2. demonstrated capacity for effective programmatic and fiscal management and accountability. (10 POINTS) B. The rationale for the proposed selection of resettlement site(s) location as evidenced by: 1. The quantitative and qualitative descriptions of the characteristics of the proposed resettlement city; 2. The institutional presence or broad support base of the applicant agency, or, the presence of a local organization in the proposed resettlement city; and, 3. Documentation of community support. (10 POINTS) C. The adequacy of the overall general program design in terms of: 1. Proposed phase activities, services, and times; 2. Proposed plans for overall agency management and program management, including clear organizational charts reflecting lines of authority and responsibility; and 3. Staff qualifications, staffing patterns, and proposed staff training. (15 POINTS) D. The capacity for providing required program services, as demonstrated by: 1. The program plan to provide basic services during all periods and phases of the program; 2. an integrated program plan to provide all program services during the Reception/Processing and resettlement phases; 3. sensitivity to the issues of culture, race, ethnicity; and 4. utilization of resources in a manner which promotes and fosters cultural identification and mutual
Length and Time Phasing of Assistance
Awards are usually made for project periods of 1 to 4 years, and may be extended following application review and approval. Budget periods are for not more than 12 months.
Formula and Matching Requirements
This program has no statutory formula or matching requirements.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Quarterly Financial (and related statistics) as well as programmatic progress reports, are submitted by the grantee.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," non-Federal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. Nonprofit organizations are subject to periodic inspection by PHAB OIA and FEMA GMB Financial Management Personnel. Recipients may also be subject to financial audits conducted by the DHS, Office of the Inspector General. A-133 audits must be made of the recipient organization in accordance with generally accepted auditing standards. These audits should be performed via scheduled intervals, usually annually, but not less frequently than every two years. A copy of each audit report, description of any adverse findings and their resolution and a copy of each audit transmittal letter shall be sent to the Office of Inspector General, DHS and the FEMA GMB.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Separate financial records must be maintained by the grantee for 3 years from the day on which the grantee submits its last expenditure report for the report period. Records shall be retained beyond the 3 year period if audit findings have not been resolved.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Refugee Education Assistance Act of 1980, as amended, Title V, Section 501 C, Public Law 96-422, 94 Stat. 1809; Executive Order 12341, January 21, 1982; Economy Act of 1932, 31 U.S.C. 1535, as amended.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Several regulations apply to the resettlement grants. Until further notice, these include but are not limited to: 28 CFR Part 42, Sub-parts C,G, H and OMB Circular Nos. A- 110, A-122, A-133, and Federal Acquisition Regulation (FAR), Sub-part 32.1.